DropBox

This means DropBox typically runs as a desktop app on employees' PCs that store data in cloud-based databases and APIs that are run by DropBox.

Document storage systems are primarily concerned with storing documents and organizing them in a folder hierarchy. While profile attributes may sometimes be possible, this is not often how the system is used.

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The Migration Specialist will need an Administrator username and password into DropBox in order to extract your data.

Because data is extracted from DropBox via the internet, the migration can be run from any suitable location.

A member of the firm will need to complete a small spreadsheet mapping users from DropBox to users in the new system.

A member of the firm will need to tag matter folders so they can be properly identified and migrated to the new system.

The Migration Specialist is the person who will be performing this migration. They may be a member of Universal Migrator's own Internal Migration Team or any IT professional who has completed the Universal Consultant training program.

The Firm Administrator is a member of the law firm who can serve as a dedicated point of contact, make decisions, and answer any questions the Migration Consultant may have. This person should be readily available and is typically the managing partner or office manager of the firm.

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With certain vendors, submitting a Notice of Termination/Non-Renewal can prompt a shift in cooperation: some will restrict or revoke export and backup capabilities, or limit the volume of data you're able to download, making migration more difficult.
To guard against this, best practice with any vendor, including DropBox, is to withhold notice until you've been fully live on your new system for at least 30 days. In practice, this means your migration should be complete approximately 45 days before your notice deadline.