Alfresco

This means that firm members can typically access Alfresco from anywhere with an internet connection. When they need to use Alfresco, they enter Alfresco credentials into a Alfresco website and are able to access all their data from there.

Enterprise content management systems contain vast amounts of structured content that are linked together in a web of information. While ECMs usually store documents, they are not document management systems and should not be confused as such.

Universal Migrator retrieves data from Alfresco through officially sanctioned API connections. You will enter an Alfresco username and password to ingest the data.

The Migration Specialist will need an Administrator username and password into Alfresco in order to extract your data.

Because data is extracted from Alfresco via the internet, the migration can be run from any suitable location.

A member of the firm will need to complete a small spreadsheet mapping users from Alfresco to users in the new system.

Firms migrating from Alfresco tend to have tons of unused custom fields. For an optimal migration experience, a member of the firm should identify any unnecessary fields that can be pruned as part of this migration.

The Migration Specialist is the person who will be performing this migration. They may be a member of Universal Migrator's own Internal Migration Team or any IT professional who has completed the Universal Consultant training program.

The Firm Administrator is a member of the law firm who can serve as a dedicated point of contact, make decisions, and answer any questions the Migration Consultant may have. This person should be readily available and is typically the managing partner or office manager of the firm.

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With certain vendors, submitting a Notice of Termination/Non-Renewal can prompt a shift in cooperation: some will restrict or revoke export and backup capabilities, or limit the volume of data you're able to download, making migration more difficult.
To guard against this, best practice with any vendor, including Alfresco, is to withhold notice until you've been fully live on your new system for at least 30 days. In practice, this means your migration should be complete approximately 45 days before your notice deadline.