Who do you want to do your migration?
basic
Do It Yourself
For organizations with available IT personnel.
starts at
$3,500
USD
what.you.need
An IT Person who knows SQL
A dedicated computer for migrations
what.you.get
Access to the Universal Migrator software
Prebuilt mappings and training
Unlimited 9/5 Support
Direct access to developers
recommended
Hire a Partner
For organizations who just want to get it done.
full-service, starts at
$4,500
USD
what.you.need
Pick a partner (we'll recommend one)
Pick a migration date
what.you.get
A vetted partner ideal for your project
Confidence your project is handled right
The easiest migration you've ever had
Most partners deliver within 72 hours
What a Migration Specialist Should Know
about
Filevine
Filevine is a:
Browser-Based Application
This means that firm members can typically access Filevine from anywhere with an internet connection. When they need to use Filevine, they enter Filevine credentials into a Filevine website and are able to access all their data from there.
Filevine is a:
Immigration Practice Management System
Immigration practice management systems are highly optimized for the needs and workflows of immigration law firms.
Universal Migrator extracts data from Filevine via:
Non-API Connections
Other Notes:
Document Name Humanization
In Filevine's backend, documents often have illegible file names like "1357219.pdf". Universal Migrator will automatically humanize these names to familiar ones, like "Motion for Private Process.pdf", ensuring firm members see the same human-readable names post-migration as they do when viewing documents directly through Filevine.
The following credentials are required:
Admin Filevine Credentials (Dedicated)
The Migration Specialist will need an Administrator username and password into Filevine in order to extract data.
This account must be fully dedicated to the Migration Consultant for the duration of the migration. If anyone else logs into this account, it will interrupt the migration.
The computer used to migrate from Filevine:
Can be located Anywhere
Because data is extracted from Filevine via the internet, the migration can be run from any suitable location.
In order to migrate from Filevine:
The Firm Administrator must complete a User Mapping spreadsheet.
A member of the firm will need to complete a small spreadsheet mapping users from Filevine to users in the new system.
The Firm Administrator must complete a Custom Field Mapping spreadsheet.
Firms migrating from Filevine tend to have tons of unused custom fields. For an optimal migration experience, a member of the firm should identify any unnecessary fields that can be pruned as part of this migration.
Backing up communications from Filevine includes:
Text Messages
When Filevine stores text messages, it keeps key information like to/from/message. This information can be backed up and transferred to compatible systems.
Fax Logs / Summaries
Filevine stores logs/summaries that keep track of different fax messages. This information can be backed up and transferred to other systems.
The following people are required for a migration from Filevine:
Migration Specialist
The Migration Specialist is the person who will be performing this migration. They may be a member of Universal Migrator's own Internal Migration Team or any IT professional who has completed the Universal Consultant training program.
Firm Administrator
The Firm Administrator is a member of the law firm who can serve as a dedicated point of contact, make decisions, and answer any questions the Migration Consultant may have. This person should be readily available and is typically the managing partner or office manager of the firm.
To migrate from Filevine, the Migration Specialist needs:
A Universal Migrator Subscription
Migration tools for Filevine are available to:
IT Professionals with an active Diamond Migration Specialist subscription
IT Professionals with an active Gold Migration Specialist subscription
